Effective: July 1, 2020. Revised: June 16, 2023
- “We” or “us” means NEA Member Benefits, a nonprofit corporation with its headquarters located in Gaithersburg, Maryland.
- “You” means a current or former NEA member, NEA MB program or product participant, person who has used the NEA MB Website or our mobile applications or has subscribed to an NEA MB-produced electronic communication, such as our email communications or SMS, or any other person about whom we collect personal information.
- “Cookie” means a small file that is placed on your computer (or mobile device) when you are viewing a website. The cookie contains a unique device identifier, and can be linked to Personal Information if you register to use the website. There are both session cookies (which expire when you close your web browser) and persistent cookies (which stay on your computer or mobile device until the cookies expire or you delete them).
- “NEA MB Website” means NEA MB’s external website located at neamb.com and any related future websites that we may develop for NEA members.
- “NEA MB-Related Organization” means NEA, its state or local affiliates, NEA Members Insurance Trust, NEA Foundation, NEA Professional Services Corporation, NEA Member Benefits Relief Fund, NEA 360, LLC, or any other entity created by or affiliated with NEA MB or NEA.
- “Non-Personal Information” means anonymous, deidentified or aggregate data that cannot reasonably be used to identify you or publicly available information, that is, information that is lawfully available from federal, state, or local government records. To the extent that Non-Personal Information is combined or linked with Personal Information, it will be treated as Personal Information unless it is later de-identified from the Personal Information.
- “Personal Information” means information that identifies, relates to, describes, references, is reasonably capable of being associated with, or can reasonably be linked, directly or indirectly, to an individual or household. The types of Personal Information that we collect, are described in more detail in Section III.
- “Product Provider” is a Third Party that offers NEA MB products or services to NEA members through NEA MB. Our Product Providers deliver the products and services featured on the NEA MB Website.
- “Tracking Pixel” means a tiny digital image embedded on a webpage or in an email. Tracking pixels are also referred to as web beacons or tags.
- “Tracking Technologies” mean Cookies, Tracking Pixels, or other similar identifiers.
- “Vendor” is a Third Party that performs services on behalf of NEA MB, such as our print mail and email vendors, data analytics providers, or data brokers.
III. TYPES OF PERSONAL INFORMATION COLLECTED AND HOW WE COLLECT IT
We collect the following types of Personal Information about you in the following ways:
- Personal Information That You Voluntarily Provide Us Or An NEA MB-Related Organization
We collect your Personal Information when you voluntarily provide it to us or an NEA MB-Related Organization. For example, when you join NEA and your state and local affiliates, you voluntarily provide certain Personal Information as part of the membership enrollment process and that Personal Information is shared with us so that we may provide you with valuable member benefits. Below are the types of Personal Information that we may collect from you directly or indirectly through an NEA MB-Related Organization:
- Contact Information: This includes, but is not limited to, name, postal address, email address, and telephone number;
- Demographic Information, including certain legally protected characteristics: This includes, but is not limited to, birthdate, age, gender, marital status, and familial relationships;
- Professional/Employment-Related Information: This includes, but is not limited to, your employer and grade level that you teach;
- Membership Information: This includes, but is not limited to, membership type, dates, and cancellations;
- NEA Members Insurance Trust Information: This includes, but is not limited to, beneficiary information, claims information, death date, last four digits of social security number, and other Personal Information that you provide or that we receive in connection with NEA Members Insurance Trust products;
- NEA MB Member Advocacy Center Communications: This includes, but is not limited to, any Personal Information provided in communications to and from the NEA MB Member Advocacy Center;
- Website Registration Information: This would include, but is not limited to, login and access credentials when you register to use the NEA MB Website, such as username; and
- Personal Information That We Receive From Third Parties
We collect Personal Information about you from Third Parties, such as our Product Suppliers and Vendors. For example, when you purchase an NEA MB product or service, our Product Supplier may notify us of that purchase so that we can better manage our programs and assist if you encounter any problems. We also license Personal Information from data brokers to update and improve the Personal Information that we already maintain to efficiently and effectively serve NEA members. Below are the types of Personal Information that we may collect from Third Parties:
Personal Information Collected Through Technology
- MB Products Purchased or Obtained: This includes, but is not limited to, NEA MB products or services purchased or obtained;
- Demographic Information, including certain legally protected characteristics: This includes, but is not limited to, birthdate, age, gender, marital status, familial relationships, home owner status and other similar demographic information that we receive from Third Parties;
- Professional/Employment-Related Information: This includes, but is not limited to, grade level that you teach;
- Commercial Information: This includes, but is not limited to, consumer purchasing tendencies; and
- NEA Members Insurance Trust Information: This includes, but is not limited to, beneficiary information, claims information, death date, last four digits of social security number, and other Personal Information provided by Product Providers in connection with NEA Members Insurance Trust products.
We collect information, some of which is Personal Information, through technology when you use the NEA MB Website or mobile applications or when we communicate with you via email, SMS or other digital channels. For example, we use standard technologies, such as Tracking Technologies and Vendor-provided web analytics tools, to tailor articles, advertisements, products and services that are offered to you and to measure and assess the effectiveness of our digital communications.
Finally, we work with Third Parties that use non-Tracking Technologies to serve advertisements. These Third Parties may use Personal Information that you have provided to other websites or mobile applications to locate you online, such as when you visit or log into websites or mobile applications. This information may be linked to online identifiers or IP addresses assigned to you and to demographic or interest-based data in order to target you with relevant advertising, including information about NEA MB products or services.
Below are the types of information that we may collect from you through technology when you use the NEA MB Website, our mobile applications and other digital communications:
Inferred Personal Information
- Device Information: This includes, but is not limited to, browser type, operating system version, device type (e.g., laptop, iPhone, tablet), Internet service provider (ISP), and other related information for that device;
- Unique Electronic Identifiers: This includes, but is not limited to, your internet protocol (IP) address, device identifiers and other similar unique electronic identifiers;
- Website Activity Information: This includes, but is not limited to, the date and time that you visit the NEA MB Website, the files downloaded and the web pages that you view on the NEA MB Website (including the time spent on each page), and the address of the previous website that you visited and the next website that you visit if such websites are linked to the NEA MB Website;
- Email Activity Information: This includes, but is not limited to, whether you opened an email communication from us or clicked on a link contained therein;
- Location Information: Your IP address may be used to generally estimate your location, but we do not collect information that identifies your precise physical location; and
- Audio, Electronic, or Similar Sensory Information: This includes, but is not limit to, audio recordings and chat of your communications to the NEA MB Member Advocacy Center which are recorded and collected for quality assurance purposes.
We derive Personal Information or draw inferences about you using Personal Information that we collect, such as MB Product Participation, Email Activity, and Website Activity. For example, we may create models that we use to tailor offers based on your preferences and past behaviors, and we may share such models with our Product Providers. Similarly, our Product Providers may also create such models about you and share them with us.
IV. HOW WE USE YOUR PERSONAL INFORMATION
We use the Personal Information that we collect to support our nonprofit mission of serving NEA members and providing them with valuable benefits to make their lives better. This includes, but is not limited to, the following specific uses:
- To communicate with NEA members;
- To confirm eligibility for NEA member benefits when a person seeks to purchase or use an NEA MB product or service or registers to use the NEA MB Website;
- To manage the NEA MB program, products and services;
- To provide administrative and marketing services to the NEA Members Insurance Trust;
- To respond to NEA member requests and inquiries, including investigating and resolving any concerns or complaints;
- To ensure quality interactions with our representatives in the NEA MB Member Advocacy Center;
- To fulfill requests for content and information;
- To facilitate the creation of and securely manage NEA MB Website registrations;
- To keep records related to our marketing communications with NEA members and NEA member preferences for such communications, including requests to opt-out;
- To personalize the NEA MB Website experience by delivering curated content, products, and other digital communications, including advertisements, that are valuable to NEA members;
- To test, measure, assess, and improve the NEA MB program, products and services, the NEA MB Website, including, but not limited to, performing data analytics and modeling data;
- To conduct contests, giveaways, and surveys;
- To maintain the security of the NEA MB products and services, the NEA MB Website, our databases and other digital infrastructure;
- To comply with applicable law; and
- To perform other legitimate business purposes consistent with our brand values and nonprofit mission of serving NEA members.
We may also create Non-Personal Information from Personal Information by excluding information, like your name, that would allow identification of a specific person. We may use such Non-Personal Information, along with other Non-Personal Information that we may receive from Third Parties to analyze performance and usage of products and services; improve our products and services; and manage the NEA MB program.
V. HOW WE SHARE YOUR PERSONAL INFORMATION
In order to efficiently and effectively serve NEA members in support of our nonprofit mission, we routinely share the Personal Information that we collect about you, as described in Section III (Types of Personal Information Collected and How We Collect It) with NEA MB-Related Organizations. We also share Personal Information with Third Parties as described below:
- Product Providers: We share Personal Information with our Product Providers. Through legal contracts, we require that our Product Providers treat any Personal Information that we share as confidential, and use it solely in connection with the NEA MB program. If you purchase a product from our Product Providers, our Product Providers will separately collect Personal Information about you, and may share some of it with us, as described in Section III (Types of Personal Information Collected and How We Collect It). We will use this Personal Information as described in Section IV (How We Use Your Personal Information). Our Product Providers will use any Personal Information that they independently collect as described in their own privacy policies.
- Vendors: We share Personal Information with our Vendors. Like our Product Providers, our Vendors are required by legal contracts to treat any Personal Information that we share as confidential, and to use it solely to provide the services that they perform on our behalf.
- Advertising Networks and Targeted Advertising: We share limited Personal Information (generally email address, phone number, and/or physical address) with advertising networks or other Third Parties to deliver targeted advertising through display media or other methods. For the choices available to you related to targeted advertising, please see Section VI.D below.
In addition to the above disclosures, we also may share your Personal Information with other Third Parties as follows:
- To comply with applicable law;
- To perform a legitimate business purpose that is consistent with our brand values and nonprofit mission of serving NEA members;
- To protect against any security threats, fraud and other wrongdoing; and
- In accordance with any consents that you may provide us.
Any shared Personal Information, when transmitted via electronic means or otherwise, is secured and protected from unauthorized use. Finally, we routinely share Non-Personal Information that we collect with Third Parties in support of the NEA MB program.
VI. WHAT CHOICES ARE AVAILABLE TO YOU
Below are the choices available to you regarding how we treat your Personal Information:
- Updating Your Personal Information
NEA members may update their personal information at any time. Please contact us at email@example.com or 1-800-637-4636 to update your information.
- NEA MB-Produced Electronic Communications
If you subscribe to any NEA MB-produced electronic communication, whether online, SMS- or email-based, you may opt out at any time by following the instructions contained in any such communications. If you have any problems, please contact us at firstname.lastname@example.org.
- Targeted Advertising
Please note that your choice to stop targeted advertising is specific to the browser that you are using. If you make a choice to opt out from one computer browser and you want your opt-out to apply to a different computer or browser, you must also opt out from that computer or browser. Also, most of these opt-out choices are cookie-based. That means that if you delete cookies after making an opt-out choice on the DAA or NAI platforms, you may need to perform the opt-out again.
The Digital Advertising Alliance (DAA) and the Network Advertising Initiative (NAI) provide industry guidance for online advertisers and opt-out mechanisms for users to exercise choice about placement of interest-based advertisements:
- DAA: The DAA has provided the “AdChoices” mechanism, and when you click on the “AdChoices” icon presented in the corner of each ad served by participants in the AdChoices Program, you will be directed to a webpage to allow opt-outs from that advertising network and from all advertising networks participating in the AdChoices Program. To learn about targeted advertising, the DAA, or to opt-out of having your web browsing information used for interest-based advertisements, visit the DAA opt-out pages at: https://optout.aboutads.info/?c=2&lang=EN.
- NAI: The NAI, like the DAA, also has provided an opt-out mechanism for users to exercise choice about placement of interest-based advertisements. To learn more about the NAI or to use the NAI’s opt-out mechanism, visit: https://optout.networkadvertising.org/?c=1.
VII. HOW WE PROTECT YOUR PERSONAL INFORMATION
We maintain administrative, technical, and physical safeguards designed to: (1) provide security and confidentiality of your Personal Information; (2) protect against any anticipated threats or hazards to the security or integrity of such information; and (3) protect against unauthorized access to or use of such information. For more information on our information security policies, please contact us at email@example.com
to request a copy of the NEA MB Information Security Program.
VIII. ADDITIONAL INFORMATION FOR USERS OF THE NEA MB WEBSITE
IX. ADDITIONAL INFORMATION FOR CALIFORNIA RESIDENTS
The NEA MB Website is a general website, and we do not knowingly collect any Personal Information from children under the age of 13 or knowingly allow such persons to provide us with their Personal Information.
- External Links
If you are a California resident, you have the right under state law to ask entities with whom you have an established business relationship to provide certain information regarding the sharing of Personal Information for direct marketing purposes during the past 12 months. NEA MB will honor such a request coming from any current or former NEA member or other person who has provided personal information to us in connection with obtaining an NEA MB product or service—whether residing in California or not—submit a request to us at one of the following addresses: firstname.lastname@example.org
or NEA MB Office of the General Counsel, 900 Clopper Rd., Ste. 300, Gaithersburg, MD 20878-1356, and we will respond within 30 days of receiving your request.
X. ADDITIONAL INFORMATION FOR NEVADA RESIDENTS
If you are a Nevada resident, you have the right under state law to opt-out of the sale of certain types of Personal Information collected online, such as name, postal address, and email address. If you exercise that right, it means that website operators must ensure that such Personal Information is not sold to a Third Party that will further license or sell the Personal Information to others. If you are a Nevada resident and would like to opt-out of such sales, submit a request to us at one of the following addresses: email@example.com
or NEA MB Office of the General Counsel, 900 Clopper Rd., Ste. 300, Gaithersburg, MD 20878-1356, and we will respond within 60 days of receiving your request.
XII. CONTACT US